Subject: [edu-team] notes from EDU team meeting (14 Dec 2017; 1700 UTC)

From: Karen O'Donoghue <[email-masked]>
Date: Thu, 14 Dec 2017 17:32:35 +0000

Thanks to Niels we have the following notes from today’s EDU team meeting…

Notes EDU team meeting 14 December 2017

Present: Karen, Mirjam, Fred, Alexa, Nalini, Niels, Greg

AGENDA:
- Review of IETF 100 tutorials and survey results
- Newcomers experience:
- Newcomers tutorial at IETF 101
- Newcomers webinar prior to IETF 101
- Other IETF 101 tutorials
- Next steps for WG Chairs training
- New website and Edu content
- EMO directorate meeting in early January

1. Review of IETF 100 tutorials and survey results
Karen sent a good summary to the list. No further comments or additions.

2. Newcomers Tutorial
Mike will stop giving the newcomers tutorial. Now we're looking for a pool of people who can do it on rotational basis. Diversity in this pool would be a nice requirement.

Objectives for Newcomer's Tutorial update: 
    1. General purpose slide deck developed that can be reused in multiple contexts. 
    2. Two presenters per tutorial representing some aspects of diversity (newcomer versus oldtimer, geographic and/or gender diversity) 
    3. Team of people that can be used to present both the F2F tutorial and the webinar. 

Alexa suggested Victor (but he might be more interested in the WG chairs training?) Nalini proposes Henning and Pete Resnick. Nathasha Rooney was also suggested. Karen proposes a call for volunteers.

EDU team mailing list used to be closed, it is open now. Mirjam, Niels and Karen are moderators.

ACTION Mirjam: to send mail to wg-chairs list, ietf list and systers list asking for volunteers to work on slides and presentation of newcomers tutorial and mention that edu-tem list is now open.

3. Newcomers webinar
We've done the webinar once now prior to IETF 100. Will we do it again? It went well, could go better. Next time maybe record it, so more people can access it. People who give the tutorial can also rotate. Will we use WebEx or Meetecho? We will investigate the use of meetecho because we should eat our own dogfood. We'll do it twice to support more timezones. Need to do planning and announcements earlier. Webinar itself still needs to be close to actual IETF meeting. Nice to support video for the webinar "panelists" so the attendees can put a face to a name. 

ACTION Alexa: to find out if Meetecho can support a webinar for newcomers. 

4. Other IETF 101 tutorials
For the next tutorials we can do:
    - Bringing new work to the IETF (suggested by Alissa; Spencer has offered to present; will find a co-speaker)
    - Transport area overview (already confirmed)
    - OAuth (suggested by Karen)
Any objections/ideas/suggestions? Maybe QUIC next meeting.

5. Next steps for WG Chairs training
Working Group Chairs session went really well. It was almost like two little tutorials. Would also work to record. We could create a playlist for WG Chair resources.

ACTION Karen: to send mail to WG chair to pull small team together to work on WG chair training modules

6. New website and Edu content
See Greg's spreadsheet for all Edu related content: 
    https://docs.google.com/spreadsheets/d/1za08al3knLc7NMG51FAjJgz1tzb-8fcWdWB_ZXcR0z4/edit#gid=1573576847
    
Website will go over to new version in early January. Has been discussed at length. EDU team has been identified as responsible for a number of pages. Idea is to continue the conversation about keeping the content current. And making the information relevant, such as links to recent and relevant videos, instead of a link to a comprehensive list of videos.

ACTION all: to look at the glossary and the EDU content in general on the site at beta.ietf.org.

7. EMO meeting agenda in early January
Karen will organise a directorate call in January. 
Coordination between different activities will be one of the topics of the directorate call in January.

Nalini is looking for more support on the mentoring programme - maybe someone is interested in co-chairing?