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From: "Kirkhart, Roger" <[email-masked]>
Date: Wed, 30 Nov 2016 18:59:54 +0000

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Today's Topics:

   1. Re: [Recentattendees] IETF 98 Registration and Hotel
      Reservations Open! (Mikael Abrahamsson)
   2. Re: Hotel Cancellation Policy and Publishing Contract terms
      (was IETF 98 Registration and Hotel Reservations Open!) (Alexa Morris)
   3. Re: [Recentattendees] IETF 98 Registration and Hotel
      Reservations Open! (Andrew G. Malis)
   4. Re: [Recentattendees] IETF 98 Registration and Hotel
      Reservations Open! (Stewart Bryant)

----------------------------------------------------------------------

Message: 1
Date: Wed, 30 Nov 2016 18:24:48 +0100 (CET)
From: Mikael Abrahamsson <[email-masked]>
To: Alexa Morris <[email-masked]>
Cc: IETF Discussion <[email-masked]>
Subject: Re: [Recentattendees] IETF 98 Registration and Hotel
	Reservations Open!
Message-ID: <[email-masked]>
Content-Type: text/plain; charset="windows-1252"; Format="flowed"

On Wed, 30 Nov 2016, Alexa Morris wrote:

> Andy,
>
> Actually, we?ve published the correct links online but ? we think 
> because of the CDN ? it is not yet rendering properly for everyone.
> Please keep retrying, as we have double (and triple) checked the links 
> to make sure that they are correct on our side.

I actually had cloudflare claim via their error page that www.ietf.org
wasn't available when I tried to register. Tried multiple times 10 minute
intervals. Also when I checked www.ietf.org, there was no link at all to
hotel (it wasn't clickable) but the link in the email worked.

-- 
Mikael Abrahamsson    email: [email-masked]

------------------------------

Message: 2
Date: Wed, 30 Nov 2016 09:30:38 -0800
From: Alexa Morris <[email-masked]>
To: Adam Roach <[email-masked]>
Cc: "[email-masked]" <[email-masked]>, IETF list <[email-masked]>
Subject: Re: Hotel Cancellation Policy and Publishing Contract terms
	(was IETF 98 Registration and Hotel Reservations Open!)
Message-ID: <[email-masked]>
Content-Type: text/plain; charset=windows-1252

Adam,

Inline: 

On Nov 30, 2016, at 8:58 AM, Adam Roach <[email-masked]> wrote:

> IAOC --
> 
> On 11/30/16 10:04, IETF Secretariat wrote:
>> 	1. Swissotel Chicago (Headquarters Hotel, block of 450 rooms)
>> 	Room Rate:  $169/$199 USD. Includes in-room high-speed
>> 	Internet. Room rates DO NOT include a daily breakfast buffet.
>> 	Occupancy tax of 17.4% (taxes subject to change) is excluded from
>> 	the above prices.
>> 	Reservation Cutoff Date: 7 March 2017
>> 	Cancel with No Penalty: 48 hours prior to arrival
> 
> 
> The hotel confirmations that Swissotel are sending out include the
statement "Cancellation policy 72 hours prior to arrival," which is at odds
with the text the secretariat sent out. Can you confirm which policy will be
honored by the hotel?

Apologies for the confusion. Marcia is working with the hotel to have them
update their confirmation message. Our contract states that attendees may
cancel with no penally up to 48 hours in advance. 

> 
> As I've done many times in the past, I again call for the IAOC to publish
the exact language of any nonconfidential contract terms so as to protect
participants who choose to take advantage of the IETF negotiated terms.
Without knowing what has been negotiated, it's difficult to know that such
terms are being honored by the hotel. Such publication would make the kind
of clarification I ask for above unnecessary.

The cancellation information posted at
https://ietf.org/meeting/98/hotel.html is actually taken directly from the
contract itself. I?ve added a contract section number and quotes to make
that more clear. The site now says:

Guest Cancellation:
>From Section 4.10 of the contract:

"Individuals may cancel a reservation without penalty until 48 hours prior
to check-in/arrival. In case of cancellation less than 48 hours prior to
check-in/arrival or no-show, the Hotel may charge the individual one night's
stay as a cancellation fee."

Hope that helps.
-Alexa

> /a

----------
Alexa Morris / Executive Director / IETF
+1.510.492.4001
Email: [email-masked]

------------------------------

Message: 3
Date: Wed, 30 Nov 2016 12:40:45 -0500
From: "Andrew G. Malis" <[email-masked]>
To: Brian Rosen <[email-masked]>
Cc: IETF Discussion <[email-masked]>
Subject: Re: [Recentattendees] IETF 98 Registration and Hotel
	Reservations Open!
Message-ID:
	<CAA=duU3xzPuErpq2=AU+85D=qyDkWpQCy0=[email-masked]>
Content-Type: text/plain; charset="utf-8"

And I just reloaded yet again, and the links are now correct.

Cheers,
Andy

On Wed, Nov 30, 2016 at 12:18 PM, Brian Rosen <[email-masked]> wrote:

> They worked for me, which reinforces that it?s the CDN.
>
> Brian
>
> On Nov 30, 2016, at 12:15 PM, Andrew G. Malis <[email-masked]> wrote:
>
> Alexa,
>
> Just reloaded. What I?m seeing at https://www.ietf.org/ 
> meeting/98/hotel.html is:
> Meeting Venue and Headquarter Hotel:
>
> Swissotel Chicago <https://www.ietf.org/meeting/98/hotel.html#Swiss>- 
> Meeting Venue Reservations Link 
> <http://conradhotels.hilton.com/en/ch/groups/personalized/S/SELCICI-GI
> ETF-20161104/index.jhtml>
> 323 East Wacker Drive
> Chicago, IL 60601
> TEL: +1. 312.565.0565 <(312)%20565-0565>
>
> You?ll notice that the reservation link above resolves to 
> http://conradhotels.hilton.com/en/ch/groups/personalized/
> S/SELCICI-GIETF-20161104/index.jhtml .
> Cheers,
> Andy
>
>
> On Wed, Nov 30, 2016 at 11:58 AM, Alexa Morris <[email-masked]> wrote:
>
>> Andy,
>>
>> Actually, we?ve published the correct links online but ? we think 
>> because of the CDN ? it is not yet rendering properly for everyone. 
>> Please keep retrying, as we have double (and triple) checked the 
>> links to make sure that they are correct on our side.
>>
>> Regards,
>> Alexa
>>
>> On Nov 30, 2016, at 8:32 AM, Andrew G. Malis <[email-masked]> wrote:
>>
>> Note that the hotel reservation links for the Swissotel at 
>> https://www.ietf.org/meeting/98/hotel.html are incorrect, they repeat 
>> the old Conrad links from the previous IETF. However, the reservation 
>> link in the announcement email below is correct.
>>
>> Cheers,
>> Andy
>>
>>
>> On Wed, Nov 30, 2016 at 11:04 AM, IETF Secretariat < 
>> [email-masked]> wrote:
>>
>>> IETF 98
>>> Chicago, IL, USA
>>> March 26-31, 2017
>>> Host: Ericsson
>>>
>>> IETF 98 Information: http://ietf.org/meeting/98/index.html
>>> Register online at: http://ietf.org/meeting/register.html
>>>
>>> 1.  Registration
>>> 2.  Visas & Letters of Invitation
>>> 3.  Accommodations
>>>
>>> 1. Registration:
>>>         A. Early-Bird Registration: USD 700.00, if paid in full 
>>> prior to
>>> 23:59 UTC 2017-03-17
>>>         B. After Early-Bird cutoff: USD 875.00
>>>         C. Full-time Student Registrations: USD 150.00 (with proper ID)
>>>         D. One Day Pass Registration: USD 375.00
>>>         E. Registration Cancellation
>>>         Cutoff for registration cancellation is Monday, 20 March 
>>> 2017 at UTC 23:59.
>>>         Cancellations are subject to a 10% (ten percent) 
>>> cancellation fee if requested by
>>>         that date and time.
>>>         F. Online Registration and Payment ends Friday, 24 March, 
>>> 2017,
>>> 17:00 local Chicago time
>>>         G. On-site Registration begins on Sunday, 26 March 2017 at 
>>> 10:00 local Chicago time.
>>>
>>> 2. Visas & Letters of Invitation:
>>>
>>>         Letters of invitation are currently unavailable through
>>>         the registration system. Letters of invitation will be
>>>         available the week of December 5th. The Secretariat will
>>>         notify the community when letters of invitation become
>>>         available.
>>>
>>> 3.  Accommodations:
>>>
>>>         1. Swissotel Chicago (Headquarters Hotel, block of 450 rooms)
>>>         Room Rate:  $169/$199 USD. Includes in-room high-speed
>>>         Internet. Room rates DO NOT include a daily breakfast buffet.
>>>         Occupancy tax of 17.4% (taxes subject to change) is excluded
from
>>>         the above prices.
>>>         Reservation Cutoff Date: 7 March 2017
>>>         Cancel with No Penalty: 48 hours prior to arrival
>>>         Distance to Meeting Venue: N/A
>>>         More detail at: http://www.ietf.org/meeting/98/hotel.html
>>>         Reservations: https://aws.passkey.com/go/ietf2017
>>>
>>>         2. Fairmont Chicago (Overflow hotel, block of 350)
>>>         Room Rate: $169/$199 USD. Includes in-room high-speed
>>>         Internet. Room rates DO NOT include a daily breakfast buffet.
>>>         Occupancy tax of 17.4% (taxes subject to change) is excluded
from
>>>         the above prices.
>>>         Reservations Cutoff Date: 2 March 2017
>>>         Cancel with No Penalty: Up to 48 hours prior to check-in/arrival
>>>         Distance to Meeting Venue: 4 minute walk
>>>         Reservations: https://aws.passkey.com/go/interneteng
>>>
>>>
>>>
>>> _______________________________________________
>>> Recentattendees mailing list
>>> [email-masked]
>>> https://www.ietf.org/mailman/listinfo/recentattendees
>>>
>>
>>
>>
>>
>
>
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Message: 4
Date: Wed, 30 Nov 2016 18:28:54 +0000
From: Stewart Bryant <[email-masked]>
To: [email-masked]
Subject: Re: [Recentattendees] IETF 98 Registration and Hotel
	Reservations Open!
Message-ID: <[email-masked]>
Content-Type: text/plain; charset="windows-1252"; Format="flowed"

It took a long time for me to get the link to work, but the telephone worked
straight away.

Stewart

On 30/11/2016 16:58, Alexa Morris wrote:
> Andy,
>
> Actually, we?ve published the correct links online but ? we think 
> because of the CDN ? it is not yet rendering properly for everyone.
> Please keep retrying, as we have double (and triple) checked the links 
> to make sure that they are correct on our side.
>
> Regards,
> Alexa
>
> On Nov 30, 2016, at 8:32 AM, Andrew G. Malis <[email-masked] 
> <mailto:[email-masked]>> wrote:
>
>> Note that the hotel reservation links for the Swissotel at 
>> https://www.ietf.org/meeting/98/hotel.html are incorrect, they repeat 
>> the old Conrad links from the previous IETF. However, the reservation 
>> link in the announcement email below is correct.
>>
>> Cheers,
>> Andy
>>
>>
>> On Wed, Nov 30, 2016 at 11:04 AM, IETF Secretariat 
>> <[email-masked] <mailto:[email-masked]>> wrote:
>>
>>     IETF 98
>>     Chicago, IL, USA
>>     March 26-31, 2017
>>     Host: Ericsson
>>
>>     IETF 98 Information: http://ietf.org/meeting/98/index.html
>>     <http://ietf.org/meeting/98/index.html>
>>     Register online at: http://ietf.org/meeting/register.html
>>     <http://ietf.org/meeting/register.html>
>>
>>     1.  Registration
>>     2.  Visas & Letters of Invitation
>>     3.  Accommodations
>>
>>     1. Registration:
>>             A. Early-Bird Registration: USD 700.00, if paid in full
>>     prior to 23:59 UTC 2017-03-17
>>             B. After Early-Bird cutoff: USD 875.00
>>             C. Full-time Student Registrations: USD 150.00 (with
>>     proper ID)
>>             D. One Day Pass Registration: USD 375.00
>>             E. Registration Cancellation
>>             Cutoff for registration cancellation is Monday, 20 March
>>     2017 at UTC 23:59.
>>             Cancellations are subject to a 10% (ten percent)
>>     cancellation fee if requested by
>>             that date and time.
>>             F. Online Registration and Payment ends Friday, 24 March,
>>     2017, 17:00 local Chicago time
>>             G. On-site Registration begins on Sunday, 26 March 2017
>>     at 10:00 local Chicago time.
>>
>>     2. Visas & Letters of Invitation:
>>
>>             Letters of invitation are currently unavailable through
>>             the registration system. Letters of invitation will be
>>             available the week of December 5th. The Secretariat will
>>             notify the community when letters of invitation become
>>             available.
>>
>>     3.  Accommodations:
>>
>>             1. Swissotel Chicago (Headquarters Hotel, block of 450 rooms)
>>             Room Rate:  $169/$199 USD. Includes in-room high-speed
>>             Internet. Room rates DO NOT include a daily breakfast buffet.
>>             Occupancy tax of 17.4% (taxes subject to change) is
>>     excluded from
>>             the above prices.
>>             Reservation Cutoff Date: 7 March 2017
>>             Cancel with No Penalty: 48 hours prior to arrival
>>             Distance to Meeting Venue: N/A
>>             More detail at: http://www.ietf.org/meeting/98/hotel.html
>>     <http://www.ietf.org/meeting/98/hotel.html>
>>             Reservations: https://aws.passkey.com/go/ietf2017
>>     <https://aws.passkey.com/go/ietf2017>
>>
>>             2. Fairmont Chicago (Overflow hotel, block of 350)
>>             Room Rate: $169/$199 USD. Includes in-room high-speed
>>             Internet. Room rates DO NOT include a daily breakfast buffet.
>>             Occupancy tax of 17.4% (taxes subject to change) is
>>     excluded from
>>             the above prices.
>>             Reservations Cutoff Date: 2 March 2017
>>             Cancel with No Penalty: Up to 48 hours prior to
>>     check-in/arrival
>>             Distance to Meeting Venue: 4 minute walk
>>             Reservations: https://aws.passkey.com/go/interneteng
>>     <https://aws.passkey.com/go/interneteng>
>>
>>
>>
>>     _______________________________________________
>>     Recentattendees mailing list
>>     [email-masked] <mailto:[email-masked]>
>>     https://www.ietf.org/mailman/listinfo/recentattendees
>>     <https://www.ietf.org/mailman/listinfo/recentattendees>
>>
>>
>
>

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