Subject: [102all] Inaccurate data within meeting agenda .ics files and mobile apps

From: Alexa Morris <[email-masked]>
Date: Mon, 16 Jul 2018 14:44:00 -0400

We need to make you aware of an issue with this week's meeting agenda. A number of sessions were scheduled outside of the normal IETF session grid, and this is not rendering properly in either the mobile agenda apps or the .ics files.

For example, il8nrp is taking place from 14:30-15:30 today, occupying only one hour of the two-hour (13:30-15:30) afternoon time slot. However, this unique time slot was only manually noted in the agenda (see directly underneath the session name). The meeting scheduling system can only schedule sessions into the defined meeting grid, so it believes that the session will occupy the entire time slot of 13:30-15:30, and that's what appears when you download the .ics file.

This issue is present with a number of sessions this week, so please rely on the online agenda at https://datatracker.ietf.org/meeting/agenda/ for accurate information. In addition, please make sure to verify that even though your session appears within a particular time slot, there isn't a note in the agenda that indicates it's taking place for only a portion of that time slot.

I apologize for the inevitable confusion, and I assure you that we will make sure that this doesn't happen again.

Alexa