Subject: Re: Planned timetable for key decisions regarding IETF 109

From: Eliot Lear <[email-masked]>
Date: Tue, 14 Jul 2020 10:30:00 +0200

Hi Jay

I think this timeframe is appropriate.  Given the state of things, deciding as late as possible seems reasonable.

Eliot

> On 14 Jul 2020, at 02:12, IETF Executive Director <[email-masked]> wrote:
> 
> Planning has begun for IETF 109 Bangkok and as the global COVID-19 pandemic is still with us, a decision is needed on whether to go ahead with an in-person meeting or switch to an online meeting.  Additionally, if there is a switch to an online meeting then a decision is needed on the fee structure for the meeting.
> 
> The IESG and IETF Administration LLC propose to use the following timetable for these decisions:
> 
> 20 Jul 2020     Consultation opens on the proposed assessment criteria for
>                determining whether to switch IETF 109 to an online meeting, 
>                and on the proposed fee structure if that happens.
> 
> 17 Aug 2020     Consultation closes.
> 
> 24 Aug 2020     Response to consultation communicated and assessment begins
>                using the final criteria.
> 
> 31 Aug 2020     Decision made and communicated.
> 
> 07 Sep 2020     Registration opens.
> 
> 14 Nov 2020     IETF 109 begins.
> 
> The proposed decision date of 31 August 2020 is 10 weeks before the meeting date in order to allow sufficient time for any additional assessment process and switching to an online meeting, if required.
> 
> The consultation will recognise that there is a community discussion beginning in the SHMOO working group on multiple aspects of online meetings, and that any consensus that emerges there will take precedence.
> 
> Comment on this timetable is now welcome and this timetable may change in response to any comments received.
> 
> -- 
> Jay Daley
> IETF Executive Director
> [email-masked]
> 
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